Virtual Pro-tips from our Finance & HR Team
When unexpected and life-altering changes hit, from a cultural and operational perspective, adequately managing that change is fundamental to survival. It's imperative that, regardless of what's happening on the outside, productivity, innovation, and life balance isn't hindered on the inside. Maintaining all of this lies a great deal on the Finance & HR team.
That's why HighRoad's Finance & HR team is our next team up to provide Virtual Team Pro-tips. Read what they have to say about working remotely.
Here are some remote tips from our finance & HR team:
- Bring Your Kid to Work Day: This one will be easier than ever before, with kids home during the day. Each year in April, we plan various age-appropriate activities throughout the day so children can participate in our work day. We include them in our Zoom calls and let them introduce themselves to the team. It’s not too late to do this with your organization: set up something fun for April 23, the official 'Bring Your Kids to Work' Day!
- Birthdays: Maybe you’re used to sharing cake in the conference room for birthdays. Just because you can’t do that doesn’t mean you can’t recognize your team’s special day. At HighRoad, we’ve made it our tradition to mail personalized, meaningful gifts for birthdays. Maybe your HR department can take on this role, or maybe managers can send e-gift cards for team members’ favorite places during this time. Either way, it’s important not to ignore these small ways to celebrate.
- Virtual Happy Hours: Invite your team to come together at the end of the work day to unwind and connect. These don’t need to be themed or structured — just an opportunity for folks to share what’s going on in their world outside of work.
- Utilize top-rated tools such as Quickbooks Enterprise, Merrill Lynch, and Chase to ensure our financials are secure
- Limit access to all tools to only those who need it and frequently change passwords for added security
- Run online backup services daily and hard-drive backup services weekly
- Run account reconciliations monthly and random internal audits quarterly
- Update finances every morning via bank feeds and online services, and deal with any unusual activity immediately
- Are attempting to homeschool their kids while working full-time
- Are primary caregivers for infants and/or toddlers
- Are concerned about the health and well-being of a loved one who’s a frontline medical worker
- Feel uneasy about their financial situation due to a partner losing their job
- Regular communication with your teams: A common misconception about videoconferencing meetings is that they have to be scheduled in advance and last at least 30 minutes. Not true. If you’re the type of leader who likes to check in or bring your people together for short, impromptu meetings in the office, you can certainly keep doing that from home. Here at HighRoad, we regularly have Zoom calls throughout the day that last no more than 5-10 minutes. Maintaining this regular communication is important not only for morale, but also to help people feel like they’re staying on track.
- Maintain a clean, organized workspace: Not only does a clutter-free workspace promote focus, but it also ensures that you’re ready for these impromptu video check-ins with your team, or for a formal meeting with clients or customers. Make it habit at the beginning or end of every day to start with a clean slate, not only in your email inbox, but also on your physical workspace.
- Record Zoom calls for future viewing
- Utilize an e-learning platform like Lessonly
- Use collaborative tools like Dropbox Paper for onboarding plans
- Establish regular all-hands meetings to educate teams on events that impact the company or the industry as a whole
- Customize onboarding plans based on the skillsets a new person brings to the organization